Substitute and Coach Information
Licensed Substitute Information
New Substitutes Please complete the Online Substitute Licensed Teacher Application. Once the application has been processed and if you have been approved you will receive an email from the district with instructions to complete the following paperwork:
- Substitute Registration Form
- W-4 Federal Form
- W-4 Oregon Form
- Direct Deposit Authorization
- Mandatory Trainings (The link to the trainings will be emailed after you register)
- Proof of Registration with Clackamas ESD (Clackamas ESD Substitute Registry)
- I-9 Form
- EEOC Form
- Policies and Procedures Acknowledgement Form
Returning Substitutes (Those who worked in the district during the previous school year) Please submit the following forms:
- Substitute Registration Form
- Mandatory Trainings (A link to the trainings will be emailed after you register)
- If you have any changes to banking or tax withholding information you may submit new forms at this time, otherwise, we will use the same information currently on file.
All forms and required paperwork must be turned in complete in order to be accepted. You will be activated in the Absence Management (formerly Aesop) System once your paperwork is processed
Substitute Forms and Resources
- Clackamas ESD Substitute Registry
- Direct Deposit Authorization
- EEOC Form
- I-9 Form
- I-9 Instructions
- Oregon Sick Time Request Form
- Policies and Procedures Acknowledgement
- Substitute Cafeteria Assistant Application
- Substitute Custodian Application
- Substitute Instructional Assistant Application
- Substitute Licensed Teacher Application
- Substitute Registration Form
- W-4 Form - Federal
- W-4 Form - Oregon
- Canby School District Substitute Handbook
Instructional Assistant, Cafeteria and Custodian Substitutes
New Substitutes Please complete the following online application that aligns with the position you are interested in:
- Online Substitute Instructional Assistant Application OR
- Online Substitute Cafeteria Assistant Application OR
- Online Substitute Custodian Application
Once the application has been processed and if you have been approved you will receive an email from the district with instructions to complete the following paperwork:
- Substitute Registration Form
- W-4 Federal Form
- W-4 Oregon Form
- Direct Deposit Authorization
- Mandatory Trainings (The link to the trainings will be emailed after you register)
- Form I-9 Form
- EEOC Form
- Policies and Procedures Acknowledgement Form
New substitutes will be required to be fingerprinted. There is a nonrefundable $66.00 fee to be paid to the district prior to submitting fingerprints to ODE for processing plus $12.50 processing fee paid to Fieldprint upon scheduling fingerprints.
Returning Substitutes (those who worked in the district during the previous school year) Please submit the following forms:
- Substitute Registration Form
- Mandatory Trainings (The link to the trainings will be emailed after you register)
- If you have any changes to banking or tax withholding information you may submit new forms at this time, otherwise, we will use the same information currently on file.
All Classified Substitutes will be sent the link for mandatory trainings which must be completed within 15 days of hire date.
All forms and required paperwork must be turned in complete in order to be accepted. You will be activated in the Absence Management (formerly Aesop) System once your paperwork is processed.
CSD Coach Forms & Resources
CSD Coach Information
New Coaches
Please submit the following:
- Substitute/Hourly/On Call Employee Registration Form
- W-4 Federal Form
- W-4 Oregon Form
- Direct Deposit Authorization
- I-9 Form
- Fingerprint Deduction Form
- Fingerprinting Instructions
- EEOC Form
- Policies and Procedures Acknowledgement
- Disclosure Release
- Mandatory Trainings (The link will be emailed to you)
New coaches will be required to be fingerprinted. There is a non-refundable $66.00 fee paid by payroll deduction plus $12.50 processing fee payable to Fieldprint when scheduling fingerprints.
Returning Coaches
(Those who worked in the district during the previous school year) Please submit the following forms:
- Substitute/Hourly/On Call Employee Registration Form
- If you have any changes to banking or tax withholding information you may submit new forms at this time, otherwise, we will use the same information currently on file.
- Mandatory Trainings (The link to the trainings will be emailed after you register)
Oregon Sick Time Rule Guidance in Canby School District
Substitutes requesting to use accrued Oregon Sick Time, please follow the Canby Sick Time Guidelines and submit the request form to hr@canby.k12.or.us.